HTIC Learning Center Policy

Circulation of Materials

  • Eligibility: All students, faculty and staff must check out materials before taking them out of the library. Materials include books, VHS videos, DVDs, CDs, tapes and other items available for loan.
  • Loan Periods: Books are checked out for 4 weeks; VHS, DVDs, and CD ROMs for three days.
  • Borrowing Privileges: Regular full-time students: 4 weeks, short term students: 3 days, Faculty: one full term.
  • Individuals are liable for replacement of materials lost or not returned. All library fees must be paid before a student may register for the following term or graduate. Charges for lost materials will be the most current list price; out of print materials will incur charges on a case by case basis. Items of equal value may be purchased from a “library need list” as payment for lost materials.
  • Overdue notices will be sent to the borrower 3 weeks after a book is due; one week after a video is due. Second and final notices will be sent if there is no reply after the first overdue notice is sent. Fines for overdue materials are 50 cents per day and includes Saturdays, Sundays and Holidays.
  • Renewals are available for materials checked out if there is no waiting list.
  • Reserve materials are for library use only. Textbooks are not included in the Reserve collection; only supplementary materials will be added.
  • Periodicals, newspapers and reference materials are to be used in the library only and should not be taken out of the library.

Borrowing Policy

  • Valid Tokai ID is necessary to borrow reserve materials.
  • Only one item may be borrowed at a time.
  • Reserve items may be borrowed for no more than overnight after 8:30 p.m.
  • During Finals Week, all reserve items are 2 hour loans only.
  • Exceptions or “Special Permission loans” are made only with advance written consent from the Instructor or by email to the HTIC Librarian


  • 24/7 Access: To facilitate study needs of students, access to the library is 24 hours per day as well as weekends and holidays. Students wishing to use the library after the library is closed may sign in with the Security Office. The student will be given a keycard with library access and must leave his/her student ID card as collateral with security. The student is responsible for returning the keycard to security and retrieving his/her ID card immediately after leaving the Library. Students who have adhered to the proper procedure of using the library after hours should not allow others into the Library. In so doing, the student is liable of any problems that might occur in the library, ranging from damage to the library and its contents or theft of items. The fine for a lost or unreturned keycard is $25.00.
  • Public Access Workstations and Library Equipment - Patrons are asked to limit use of the computers and other equipment in the library to 30 minutes in case others are waiting to use them. If no one is waiting, extend the time accordingly.
  • Alumni – In recognition of their contributions to the overall quality of life and intellectual sharing that they do while on campus, alumni with alumni ID cards have the same rights and privileges to use the Library during its operational hours. They are also responsible for following the same rules and regulations. 24 hour access privileges do not extend to the alumni. Visiting alumni will check in at the security desk for an alumni badge to use during their stay at HTIC.

Reserve Policy

Faculty and instructors may place journal article reprints, personal copies and library materials (books/except Reference and videos) on Reserve for one term. Test and Quizzes are not acceptable for the Reserve Collection. Faculty is advised to make copies of the test/quiz for their students.

All personal copies submitted for reserve will be placed in the Reserve Section. Although staff takes all reasonable precaution, personal materials on reserve are at some risk. Do not place valuable or irreplaceable items on reserve.

Disclaimer: HTIC Library will not be responsible for any damaged, missing and/or lost personal copy while on reserve. Faculty personnel should claim their personal copies at the end of each term.

Library materials or current textbooks and faculty materials will be placed in the Reserve Section (locked glass case). These items must be requested at the Circulation Desk when a Library staff member is on duty.


Borrowed reserve materials must be returned by the date and time on the date due slip or fines will be assessed. There is no grade period. Items should be handed to the Library Staff at the circulation counter when the library is open during the hours of circulation from 11:00 a.m. M-Fri and 5:00 p.m. on Sundays. Reserve fines are as follows even when the library is closed:

  • $2.00 fine for the first hour or faction thereof
  • $0.50 for each additional hour or fraction thereof

If the item is not returned or is considered lost, $20,00 in overdue fines and the replacement cost of the item will be billed to the borrower.

Library Behavior Policy

Since the library is accessible to students 24/7, library users are responsible for maintaining an appropriate atmosphere for study. Students are expected to respect library furnishings and resources. The library requests that users:

  • turn off cell phones and pagers in the library;
  • do not bring food or drink in the library with the exception of water in resealable bottles;
  • speak quietly and keep conversations to a minimum;
  • remove all personal property when leaving the library (please note that personal property left unattended in the library will be removed to the lost and found section of the Security Office).

ALA Code of Ethics

As members of the American Library Association, we recognize the importance of codifying and making known to the profession and to the general public the ethical principles that guide the work of librarians, other professionals providing information services, library trustees, and library staffs.

Ethical dilemmas occur when values are in conflict. The American Library Association Code of Ethics states the values to which we are committed, and embodies the ethical responsibilities of the profession in this changing information environment.

We significantly influence or control the selection, organization, preservation, and dissemination of information. In a political system grounded in an informed citizenry, we are members of a profession explicitly committed to intellectual freedom and the freedom of access to information. We have a special obligation to ensure the free flow of information and ideas to present and future generations.

The principles of this Code are expressed in broad statements to guide ethical decision making. These statements provide a framework; they cannot and do not dictate conduct to cover particular situations.

  • We provide the highest level of service to all library users through appropriate and usefully organized resources; equitable service policies; equitable access; and accurate, unbiased, and courteous responses to all requests.
  • We uphold the principles of intellectual freedom and resist all efforts to censor library resources.
  • We protect each library user's right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired, or transmitted.
  • We recognize and respect intellectual property rights.
  • We treat co-workers and other colleagues with respect, fairness, and good faith, and advocate conditions of employment that safeguard the rights and welfare of all employees of our institutions.
  • We do not advance private interests at the expense of library users, colleagues, or our employing institutions.
  • We distinguish between our personal convictions and professional duties and do not allow our personal beliefs to interfere with fair representation of the aims of our institutions or the provision of access to their information resources.
  • We strive for excellence in the profession by maintaining and enhancing our own knowledge and skills, by encouraging the professional development of co-workers, and by fostering the aspirations of potential members of the profession.
Adopted by the ALA Council, 28 June 1995
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